4.8.24 REGULAR BOARD MEETING
Regular Board meeting
Monday, April 8, 2024 7:00 p.m
Orfordville Village Hall
Main Board Room
CALL TO ORDER
President Dennis Burtness called the meeting to order at 7:00 p.m. Present were President Burtness, Nick Howard, Beth Schmidt, Nikki Tuffree, and Jason Knox. Also present were Ben Heidemann from Town & Country Engineering, Librarian Sarah Strunz, Chief Jeremiah Burdick, DPW Director Nick Todd, and Clerk Sherri Waege. Absent were Cami Myers-Alstat and Terry Gerber.
AGENDA VERIFICATION
Clerk Waege verified that on April 5, 2024, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Orfordville Post Office. There were no additions made to the agenda.
MINUTE APPROVAL
Motion by Schmidt, seconded by Howard to approve the March 25, 2024 Regular Board Meeting Minutes. Motion carried.
CITIZENS WISHING TO BE HEARD
President Burtness explained that the Parkview Players will be hosting the performance of Grease April 25-28th.
Schmidt thanked Nick Howard and Jason Knox for their service as Village Board Members.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Inspector for the Water Tower Interior Painting Project. Ben Heidemann was present from Town & Country Engineering to explain the proposals for hiring an inspector for the interior water painting project. Proposals were received from James Orr Coating Inspection LLC, Dixon Engineering & Inspection Services, and KLM Engineering Inc. Heidemann explained that the Village only needs a part time inspector, rather than a full time inspector. Heidemann further explained that the loan includes $35,000.00 for the inspections. Motion by Tuffree, seconded by Schmidt to accept the proposal from KLM Engineering Co for part time inspections for $32,363.00. Motion carried.
Casting Replacements. DPW Director Todd explained that there are several manhole castings that need replacing and lowered in the Village. DPW Director Todd further explained that some of them can be done by the Public Works Department. DPW Director Todd provided a bid from Neenah Foundry and ESS Brothers from Minnesota. Motion by Knox, seconded by Howard to approve the bid from Neenah Foundry for $5,326.00 and an additional cost of $380.37 for shipping. Motion carried.
Social Media Policy. President Burtness provided a revised Social Media Policy for the employees. Motion by Schmidt, seconded by Howard to add the Social Media Policy supplement to the Employee Handbook. Motion carried.
Individual Board Member Responsibilities. President Burtness provided the board with a draft of Individual Board Member Responsibilities. Tuffree suggested that it be amended to include committees. Clerk Waege explained that there is also an ordinance regarding Board Member ethics. President Burtness explained that it is a rough draft that needs to be reviewed, and then approved via Resolution upon approval of the final draft. Discussion was held on ethics of Board Members and social media posts and hosting of Orfordville pages. Motion by Tuffree, seconded by Schmidt to table to the April 22, 2024 meeting to allow time for review of the draft and the ordinance. Motion carried.
DEPARTMENT HEAD REPORTS
Librarian Strunz explained that all of the LED lights are installed at the library. Librarian Strunz further explained that the lighting upgrades were paid for by the library group.
Motion by Knox, seconded by Schmidt to approve the Department Head reports. Motion carried.
VOUCHERS
Motion by Knox, seconded by Howard to approve the vouchers with a range of 36921-36959. Motion carried.
ADJOURN
Motion by Howard, seconded by Knox to adjourn at 8:09 p.m. Motion carried.
Submitted by,
Dennis Burtness
Village President
Sherri Waege
Village Clerk