10.10.22 Regular Board Meeting

VILLAGE OF ORFORDVILLE

Regular Board Meeting

Monday, October 10, 2022  7:00 P.M.

Orfordville Village Hall

Main Board Room

CALL TO ORDER

                President Dennis Burtness called the meeting to order at 7:05 p.m.  Present were President Burtness, Chuck Boyce, Beth Schmidt, Cami Myers-Alstat, Nikki Tuffree, and Terry Gerber.   Jason Knox arrived at 7:10 p.m.  Also present were Keith Roe, Jennifer Schroeder, Nick Bubolz from Town & Country Engineering, Librarian Sarah Strunz, Chief Jeremiah Burdick, DPW Director Nick Todd, and Clerk Sherri Waege.

AGENDA VERIFICATION

                Clerk Waege verified that on October 7, 2022, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, Bank of Brodhead-Orfordville, and the Orfordville Post Office.  There were no additions made to the agenda.

MINUTE APPROVAL

                Motion by Tuffree, seconded by Boyce to approve the minutes of the Regular Board Meeting of September 26, 2022.  Motion carried.

CITIZENS WISHING TO BE HEARD

                Keith Roe and Jennifer Schroeder of 502 E. Beloit Street were present to introduce themselves.   Roe explained that they are the operators of the K & J Eatery Food Truck.   Roe explained that they have been operating on their own property until the Village approves an application and a fee.    Roe explained that they are doing well and hope to be able to attend special events in the village.  President Burtness thanked them for coming.

                Beth Schmidt of 110 S. Wright Street spoke on behalf of the Orfordville Lions Club.  Schmidt explained that there was a walking path work day on October 9th.   The Lion’s Club was happy to see that the Public Works Department had removed all of the brush and also put down mulch on the walking path.  Schmidt explained that this has been an ongoing project that has been daunting at times, due to the small number of people that volunteer for the project.   DPW Director Todd explained that laying the mulch down benefits the village as well.  DPW Director Todd further explained that the Village has to repurpose the mulch from chipping and is happy that there is a place for it so it does not have to be hauled to Janesville.  Schmidt explained that the Lions Club is grateful to the DPW and Team Rubicon for their help with the project.  Schmidt explained that the project is ongoing, but is now able to be used.   Schmidt encouraged residents to start using the path to keep the weeds down.

UNFINISHED BUSINESS

                Treasurer Report.  Motion by Tuffree, seconded by Schmidt to approve the August Treasurer Report.  Motion carried.

NEW BUSINESS

                Public Works Recommendation for Interior Upgrades to the Water tower.  DPW Director Todd explained that the DNR recently finished the annual survey of the water utility.  The DNR is recommending that the interior of the tower be painted.  DPW Director Todd explained that Corpro does an annual inspection of the bowl and the column of the tower.   Corpro has also advised the Village that the inside of the tower is beginning to corrode and needs to be painted.   DPW Director Todd explained that the Village does do Cathodic Protection which does work somewhat.   DPW Director Todd explained that the DNR is recommending the interior be painted which will require bid and specs being done by the Village Engineer.   DPW Director Todd further explained that the DNR also recommend that the Village do a full rate study of the water rates.  DPW Director Todd explained that a simplified rate increase could be done now at an increase of 3% which is .12 cents per thousand gallons.    DPW Director Todd advised the board that the tower is drained every five years, which is next year in the five year rotation.  DPW Director Todd recommended that the Village have the interior painting done while the tower is drained next year.  President Burtness asked DPW Director Todd the cost to drain the tower.  DPW Director Todd estimated a cost of $10,000.00.  DPW Director Todd explained that equipment has to be rented to drain the tower.  DPW Director Todd further explained that draining the tower is hard on the system, as the other well has to run the entire time and pressure has to be maintained.  Motion by Boyce, seconded by Myers-Alstat to accept the Public Works Committee Recommendation to proceed with having the interior of the water tower painted.  Motion carried.

                Engineering work for the interior water tower upgrades. Nick Bubolz from Town & Country Engineering was present to explain the engineering cost for the interior work being done on the water tower.   Bubolz explained that they will create a specification package and then request for proposals instead of advertising for bids.    Motion by Gerber, seconded by Tuffree to approve the proposal from Town & Country Engineering to perform the engineering work for the water tower interior work with a cost not to exceed $15,000.00.  Motion carried.

                Review of the Salt Shed Project at 734 W. Beloit Street. Bubolz explained that Rock County Public Works would like to build a salt shed for storage at 734 W. Beloit Street.  Bubolz explained that they will review the erosion and drainage for the project.   Bubolz further explained that the cost will be billed to the Village, which can be reimbursed from Rock County.  Motion by Tuffree, seconded by Knox to have Town & Country Engineering review the plans and do outside inspections for the Rock County Salt Shed Project, with the cost to be reimbursed by Rock County.  Motion carried.

                Amend Ordinance 272-6 regarding bulk pick up.   Clerk Waege explained that she has received complaints about residents putting items for bulk pick up out early.   Clerk Waege explained that the ordinance allows residents to put bulk items out seven days before pick up; however, some are putting it out the day after the last monthly pick up.    Tuffree explained that she is in agreement with the seven days as it gives people the weekend to get their items out.   No action was taken.   Chief Burdick will keep an eye out for those that are not in compliance. 

                Amend Resolution R-2022-02 to see fee for Mobile Food Vendors.   Clerk Waege explained that other municipalities charge from a range of $50.00 to $125.00.  Clerk Waege explained that the background check cost $7.00.  Discussion held on the time spent for the Clerk, Police Chief and Fire Chief.   Motion by Boyce, seconded by Tuffree to amend Resolution R-2022-02 to set the annual fee of $75.00 for Mobile Food Vendors.  Motion carried.

                Application for Mobile Food Vendors.   Discussion held on locations for food trucks.   Schmidt explained that she thought the ordinance allowed food trucks in residential areas for private parties.  Schmidt explained that this location is probably not an issue due to its location; however, it could be an issue in a more residential subdivision.    Schmidt explained that it is a commercial use in a residential district.  Schmidt and Tuffree agreed that the location was appropriate but thought it should be better defined in the ordinance.  Boyce asked if the truck was plugged into power at the home.  Jennifer Schroeder explained that they use a generator and take their grey water to a different location in Janesville.  Boyce asked if the neighbors were ok with the Food Truck being there.   Schroeder explained that they were fine with it and all eat there.

                Knox explained that the application and ordinance go hand in hand and that the ordinance should be addressed.  

                Tuffree requested that the Application Attachment section include written approval from the fire department.  Tuffree also requested language stating that the applicant agrees to a background check.  Clerk Waege will add those two items to the application.

                Motion by Gerber, seconded by Boyce to table the application to the October 24, 2022 meeting to allow time to review the ordinance and to also allow K & J Eatery to continue operating at their current location.  Motion carried.

DEPARTMENT HEAD REPORTS

                Schmidt explained that she had friends comment on the busy night at the Library.   Schmidt explained that the parking lot and street were full the night for their Trivia Night.   Librarian Strunz explained that they had a great turnout.   Motion by Knox, seconded by Gerber to approve the Department Head Reports.  Motion carried.

VOUCHERS

                Motion by Gerber, seconded by Schmidt to approve the vouchers for $55,188.57 with a check range of $34914-34948.  Motion carried.

ADJOURN

                Motion by Knox, seconded by Gerber to adjourn at 8:07 p.m.  Motion carried.

                                                                                                                                Submitted by,

                                                                                                                                Dennis Burtness

                                                                                                                                Village President

                                                                                                                                Sherri Waege

                                                                                                                                Village Clerk