10.26.20 REGULAR BOARD MEETING

VILLAGE OF ORFORDVILLE

Regular Board Meeting

Monday, October 26, 2020  7:00 P.M.

Orfordville Village Hall

Main Board Room

CALL TO ORDER

                President Gary Phillips called the meeting to order at 7:00 p.m.   Present were President Phillips, Tina Suiter-Meyers, Beth Schmidt, Chuck Boyce, Terry Gerber, Nikki Tuffree, and Jason Knox.  Also present were Attorney Mike Davis, Jason Nehls, Russell Rucker, Assemblyman Mark Spreitzer, DPW Director Nick Todd, Chief Brian Raupp, and Clerk Sherri Waege.

AGENDA VERIFICATION

                Clerk Waege verified that on October 22, 2020, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Farmers & Merchant’s Bank.  There were no additions made to the agenda.

MINUTE APPROVAL

                Motion by Gerber, seconded by Tuffree to approve the October 12, 2020 Regular Board Meeting minutes.  Motion carried.

CITIZENS WISHING TO BE HEARD

                Assemblyman Mark Spreitzer was present.  Assemblyman Spreitzer explained that he is running for Assembly again and is on Tuesday’s ballot.   Assemblyman Spreitzer also gave grant updates.  President Phillips thanked Assemblyman Spreitzer for his quick response after President Phillips contacted him with the problems that the Village was having with Spectrum Charter.  

VILLAGE PRESIDENTS UPDATE

                President Phillips explained that the residential development is moving forward and is on track for starting this fall yet.   President Phillips further explained that he contacted Assemblyman Spreitzer regarding the problems the Village was having with Spectrum Charter.  President Phillips explained that Assemblyman Spreitzer’s help was very effective as Spectrum Charter called and wanted to meet with the Village.   Two government liaisons from Spectrum Charter were here last week and were surprised to learn about all the problems that the Village had, as they were not aware of the magnitude of what was left undone.   President Phillips further explained that Spectrum Charter is supposed to contact the Village early this week to provide a plan for moving forward with completion.

UNIFNISHED BUSINESS

                Ordinance 90-8 to allow Virtual Meetings.  Attorney Mike Davis was present and provided an updated ordinance.  Motion by Gerber, seconded by Tuffree to adopt Ordinance 90-8 to allow for Virtual Meetings.  Motion carried.

NEW BUSINESS

                Planning Commission Recommendation for a Conditional Use Permit for Jason Nehls for 211 W. Beloit Street.   President Phillips explained the Planning Commission’s recommendation.  Motion by Boyce, seconded by Gerber to accept the Planning Commission recommendation to grant a Conditional Use Permit to Jason Nehls of LRN Properties for multifamily housing at 211 W. Beloit Street with the following conditions:  outside lighting, screened dumpsters, restricted to multifamily use, the minimum 16.5 parking space requirement, a cessation of use clause, compliance inspections, an interpretation clause, and a severability clause.  Motion carried.

                Final Pay Request for Portzen Construction for upgrades to the Wastewater Treatment Plant.   DPW Director Todd explained the pay request.   DPW Director Todd explained that Portzen has satisfied all of the required work and that the only thing left to address was a software issue with Town and Country Engineering.  Motion by Schmidt, seconded by Suiter-Meyers to approve the final pay request for Portzen Construction for $63,158.00 for the upgrades to the Wastewater Treatment Plant. Motion carried.

                Fees for New Residential Construction.   President Philips explained that the list that was previously provided wasn’t the actual intended fees, and were a comparison only.    President Phillips explained that the fees provided for this meeting were from the building inspector and correct.  Motion by Schmidt, seconded by Boyce to approve the building permit fees for new residential construction only with a split of 90% reimbursement for the Building Inspector and 10% for the Village for new construction; and to keep the fees for all other permits at a split of 70% for the Building Inspector and 30% for the Village.  Motion carried.

                Resolution R-2020-08.  Clerk Waege explained that Resolution R-2020-08 is required of the Wisconsin Economic Development Corporation Community Development Investment Grant for Jason Nehls of LRN Properties LLC for 211 W. Beloit Street.  Motion by Knox, seconded by Tuffree to adopt Resolution R-2020-08 which authorizes the Village to apply for a Wisconsin Economic Development Community Development Investment Grant for Jason Nehls of LRN Properties LLC for 211 W. Beloit Street.  Motion carried.

                Developers Agreement for Jason Nehls of LRN Properties LLC for the Wisconsin Economic Development Corporation Community Development Investment Grant.  Clerk Waege explained that the Developers Agreement was required for the Wisconsin Economic Development Corporation Community Development Investment Grant.    Motion by Schmidt, seconded by Tuffree to approve the Developers Agreement with Jason Nehls of LRN Properties LLC for the Wisconsin Economic Development Corporation Community Development Investment Grant for 211 W. Beloit Street.  Motion carried.

                Referendum for UTV’s on Village Streets.  President Phillips explained that he has heard from both sides regarding the request for UTV’s to be allowed to drive on Village Streets.  President Phillips explained that he spoke with Attorney Michael Oellerich regarding an advisory referendum.  Attorney Oellerich suggested that two questions could be asked.   The first question could be “To allow UTV/ATV usage in the Village without a trail system” and the second question could be “To allow UTV/ATV usage in the Village with a trail system.”   Knox explained that he looked into other referendums and suggested that the question be ” to create or enact an ordinance permitting use of ATV/UTV’s on Village streets.”   Attorney Mike Davis was present on behalf of Attorney Oellerich and explained that the Village Board formerly approves the wording to be used for the referendum question.  President Phillips explained that he put the item on the agenda to see if the Village Board wanted to proceed with having an advisory referendum on the ballot for the April Election in 2021.  Motion by Tuffree, seconded by Suiter-Meyers to have Attorney Oellerich proceed with the Advisory Referendum for the April 2021 Spring Election.  Motion carried.

                2021 General Fund Budget.   Clerk Waege reviewed the 2021 budget for General Fund for those present.   No action was taken.

                Set Public Hearing Date for the 2021 General Fund Budget.  Motion by Boyce, seconded by Suiter-Meyers to have the Public Hearing for the 2021 General Fund Budget on Monday, November 23, 2020 at 7:00 p.m. at the Regular Board Meeting.   Motion carried.

VOUCHERS

                Motion by Knox, seconded by Boyce to approve the vouchers.  Motion carried.

ADJOURN

                Motion by Knox, seconded by Schmidt to adjourn at 8:03 p.m.  Motion carried.

                                                                                                                                                Submitted by,

                                                                                                                                                Gary Phillips

                                                                                                                                                Village President

                                                                                                                                                Sherri Waege

                                                                                                                                                Village Clerk