4.27.20

VILLAGE OF ORFORDVILLE

Regular Board Meeting

Monday, April 27, 2020  7:00 P.M.

Orfordville Village Hall

Main Board Room

CALL TO ORDER

                President Gary Phillips called the meeting to order at 7:00 p.m.  Present were President Phillips, Beth Schmidt, Chuck Boyce, Terry Gerber, Nikki Tuffree, and Jason Knox.  Also present were Ben Heidemann, Attorney Tim Lindau, DPW Director Nick Todd, Chief Brian Raupp, and Clerk Sherri Waege.  Absent was Tina Suiter Meyers.  Those present complied with the social distancing recommendations due to the COVID-19 epidemic.

AGENDA VERIFICATION

                Clerk Waege verified that on April 24, 2020, copies of the agenda were delivered to the President and Trustees; and posted on the door of the Village Hall, Library, at the Post Office and on the Village’s Website.  There were no additions made to the agenda.

MINUTE APPROVAL

                Motion by Gerber, seconded by Boyce to approve the following minutes:  Regular Board Meeting of March 23, 2020, Special Board Meeting of April 8, 2020, and Annual Organizational Meeting of April 21, 2020.  Motion carried.

CITIZENS WISHING TO BE HEARD

                None.

VILLAGE PRESIDENTS UPDATE

                President Phillips had nothing to add since the Annual Organizational Meeting on April 21, 2020.

UNFINISHED BUSINESS

                200 Amp Service at the shed at Village Hall.   DPW Director Todd explained that he got the second bid from Westphal.   The Speich Electric bid was $10,276.00 and the Westphal bid was $17,280.00.  DPW Director Todd explained that having the power installed overhead would save around $400.00.   DPW Director Todd explained that having the temporary power installed each year for the June Days Carnival is expensive and a big liability for the Village, as the line lays across the parking lot.   DPW Director Todd explained that both the inside and outside area of the shed has been cleaned up, and that the shed will be used for a utility shed for public works.   Having the 200 AMP service permanently in the shed will be an asset to the use of the shed.  Discussion held on paying for the project.  Clerk Waege explained that there is nothing budgeted for the project, and that the Village would have to use surplus funds.   Motion by Tuffree, seconded by Schmidt to have Speich Electric install a permanent 200 AMP Service at the shed at the Village Hall, and to use surplus money to pay for it.  Motion carried.

                Pay Request 20 for the WWTP Upgrades.   Ben Heidemann explained the pay request for $37,947.03.   Heidemann explained that after this pay request, there is retainage of $25,000.00 and $111,616.27 left in balance to finish.  DPW Director Todd explained that he continues to have problems with the work that Automatic Systems did.   DPW Director Todd explained that there are still problems with the blowers and pumps, the gas meters are not working properly, and he receives alarm calls at all hours of the night.   Heidemann explained that Automatic Systems has been given until April 30th to fix all of the issues.  After April 30th, the Village will be going after liquidated damages with Portzen Construction. Heidemann also explained that Portzen Construction has to seal a floor yet, repair the heater in the chemical room, and complete the landscaping.   President Phillips explained that he does not feel the Village should pay anything to Portzen Construction until all of the issues are addressed and fixed.    Heidemann explained that this pay request is to pay the subcontractors that have finished.   President Phillips explained that Portzen Construction is the General Contractor so they are responsible for getting the final items taken care of and haven’t been receptive in following through.  President Phillips explained that as the General Contractor, Portzen Construction can deal with their unpaid contractors, and that he feels this should be held until everything is complete.  The payment will be held until the next board meeting to see if things are completed.  No action was taken.

                Work Directive 60.   Heidemann explained that Work Directive 60 is to purchase software support for the automatic dialer at the WWTP.    Heidemann explained that the software has been upgraded since the start of the project three years ago.  Heidemann further explained that there is remaining grant money to pay for the cost of the support.  Motion by Knox, seconded by Boyce to purchase the software support for the automatic dialer for five years at the cost of $3,527.00 using remaining grant money. Motion carried.

                Resolution R-2020-05 Cost for Annual Class B Licenses. Discussion held on the annual fee.    No action was taken, Businesses owners will be given an extension to pay the fees due to COVID 19.

                Deed East ½ of Vacated Jordan Place to Next Generation Construction.   Attorney Lindau explained that a portion of Vacated Jordan Place should have been included with the sale of the Village Land to Zach Knutson of Next Generation Construction.  Clerk Waege explained that the Village needs to deed the East ½ of Vacated Jordan Place to Next Generation Construction, then Next Generation Construction will deed the North 1/2 of the East 1/2 of Vacated Jordan Place back to the Village which will be added on to Outlot 1 of the CSM.  Outlot 1 is where the land that the park and detention pond are located.  Motion by Gerber, seconded by Knox to deed the East ½ of Vacated Jordan Place to Next Generation Construction who will then deed the North ½ of the East ½ of Vacated Jordan Place back to the Village with Outlot 1.  Motion carried.

                Pull Pump at Well #3.   Director Todd explained that the pump at Well #3 has to be pulled and inspected every ten years, as required by the DNR.   Director Todd explained that he cannot find any records where this has been done.    Director Todd explained that shaft will also be televised  to detect any issues.   Motion by Tuffree, seconded by Schmidt to have Water Well Solutions pull the pump and televise at Well #3.

                Ordinance 240-27 Regarding Residency of Sex Offenders.   Chief Raupp explained that he worked with Attorney Michael Oellerich on the ordinance.   The ordinance is restrictive for placement of sex offenders in the Village.   Chief Raupp explained that he cannot prevent existing residents who get charged as a sex offender from living in the Village, this ordinance prevents new ones from outside of the Village from moving in.  Motion by Tuffree, seconded by Gerber to adopt Ordinance 240-27 regarding the residency of sex offenders and loitering in child safety zones.  Motion carried.

                Update on FEMA Funding.   Chief Raupp showed the FEMA website on the screen in the board room.  Chief Raupp advised the Village Board that he and Clerk Waege have participated in the FEMA webinars for setting up reimbursement for funding due to COVID -19.  Chief Raupp explained that the Village is set up for funding and tracking expenses.  No action was taken.

VOUCHERS

                Motion by Knox, seconded by Boyce to approve the vouchers for $20,067.94.  Motion carried.

ADJOURN

                Motion by Boyce, seconded by Knox to adjourn at 8:32 p.m.  Motion carried.

                                                                                                                                Submitted by,

                                                                                                                                Gary Phillips

                                                                                                                                Village President

                                                                                                                                Sherri Waege

                                                                                                                                Village Clerk